Sending large file attachments

SharePoint libraries can be accessed directly in Outlook. If your organization uses SharePoint Server and provides you with a My Site , you can upload your files to your My Site Shared Documents library, and then include a link to the file in your message. OneDrive OneDrive is a free Microsoft service that provides password-protected online file storage making it possible to save, access, and share files online with friends or co-workers, from nearly anywhere. You can save Microsoft Office documents directly to OneDrive.

For more information see, Introduction to OneDrive. Shared network locations Save files in a folder that your recipients can also access. You can then send recipients a message containing a link to the shared location.

On the Insert tab, in the Links group, click Hyperlink. If the shared location path or file name contains spaces, see Add links containing spaces to an e-mail message. Photo sharing sites If you are sending pictures to someone, consider resizing those pictures before you send them. See Reduce the size of pictures and attachments. With modern digital cameras, each picture can be 3 MB or more when you transfer them from your camera.

Video sharing sites Even a short video file can be very large. Consider sharing video clips using one of the methods described in this article or to a video sharing website. Security Note: When you attach a file to a message, you determine the intended recipient. If you upload a file to a shared location or service, make sure that you understand the privacy and security settings of that site, including who has access to your file.

Reduce the size of pictures and attachments in Outlook email messages. Save your file to a cloud service and share a link There are many cloud storage services to which you can upload and then share large files. Upload your file to a cloud service, such as OneDrive or Dropbox. Top of Page. Need more help? Expand your skills. Typically, you will want the file to be under the 25 or 20MB limit to forward it to the recipient successfully.

Clean Email Take control of your Inbox. Best Ways for Sending Large Files via Email You have important documents, photos, or videos to send, but the email server you're using keeps saying the file is too large. Try it FREE. Sending large files via email could slow down the server and take up too much space in the email provider's database.

This results in users not being able to send or receive messages in the future. Depending on your email provider there a variety of ways to send emails larger than 25MB. The most common way is through file sharing. The easiest and fastest way to send large files through Gmail is by using Google Drive. You can send large files through an email invitation or a direct link.

Recipients simply click on the link to access your file. Cloud storage services are highly secure. They include features such as file encryption, suspicious login activity monitoring, ransomware detection, virus scanning, two-factor authentication, and password-protected sharing links. If your files are sensitive, then cloud storage offers the best safeguards. Additionally, to ensure that only the right people can access your shared files, you can send them password-protected and time-expiring links.

When you send files with cloud storage, you can set the access permissions to restrict who can view, comment on, edit or reshare files. For example, you limit access to one person, a group, all company employees or anyone. You can protect yourself from human mistakes, too. If your recipient deletes your file, you can reclaim it from the recycle bin. If they accidentally alter your file, you can restore the prior draft using built-in version history. All the files that you keep in cloud storage and backed up.

In most cases, you want to work on it with someone. Collaboration is a top benefit of cloud storage. You can share large files with coworkers. Then, they can suggest or make edits in real-time. You can even track changes to see what items others add and delete.

Using cloud storage takes up less local storage on your device and less storage of your allotted email quota.